Vendor Registration

Vendor Registration

UNFICYP is pleased to announce that registering with UNFICYP is now a "One-Step" fully "On-Line" process. Please register through the United Nations Global Marketplace (UNGM), a powerful yet easy-to-use tool to prepare and submit an on-line application for registration with the UN Secretariat (which includes UNFICYP). In addition, the registration criteria have been revised and now allows vendors to select the level of business activity they wish to participate in that best matches their capacities, business scope and commercial strategy.

Why register?

Registering with the UN Secretariat is the first step to be considered for participating in tendering exercises in an easy and systematic way. Since the UN Secretariat is currently implementing a new ERP system, registering with the UN Secretariat through UNGM will provide access to all UN Secretariat entities, including Field Missions, Offices away from Headquarters (such as United Nations Office at Geneva), Economic Commissions and Tribunals.

Basics for Applying On-Line in UNGM

Pre-requisites for Eligibility: As part of the registration process, vendors are required to declare that they meet the pre-requisites for eligibility. A copy is available here.

UN Supplier Code of Conduct: Vendors are also required to comply with the UN Supplier Code of Conduct. A copy is available here.

Registration Assistance & Support: An interactive guide to supplier registration may be downloaded here.

Meeting the Registration Criteria: It is highly recommended that your company prepare in advance to meet the registration criteria for applying on-line in order to efficiently process your application. Depending on the Level of Registration being applied for, the documents listed below under Basic, Level 1 and Level 2 should be ready for uploading in Adobe Acrobat .pdf file format. Other basic information such as names, owners, principals, address, contact information, telephone, e-mail, etc. will be requested through the on-screen application form.

For Basic Level - Estimated Contract Award less than US $40,000

On-line Screen Information that will be requested:

•             Company Name, Company`s most senior official, Company type, License number, Country/Area, Telephone number, Number of employees, etc.

•             Company address.

•             Registration type.

•             Contacts: including name, title, telephone, email, etc.

•             Commodity Codes (UNSPSC).

•             Declaration of eligibility.

For Level 1 - Estimated Contract Award up to US $500,000

Documents required in Adobe Acrobat PDF Format:

•             Current certificate of incorporation or equivalent document verifying legal status/capacity*.

On-line Screen Information that will be requested:

•             Same as for Basic plus:

•             At least three references.

•             Company information such as company ownership.

•             *Note: The vendor must be in business for a minimum of three years.

For Level 2 - Estimated Contract Award over US $500,000

Documents required in Adobe Acrobat PDF Format:

•             Same as Level 1 plus:

•             At least three reference letters.

•             Financial documents including Income Statements and Balance Sheet (audited financial statements or equivalent) for the last three years to be submitted with Auditors report or External Accountant Report.

All vendors are encouraged to start the registration process at level 1. Only vendors interested in contracts up to $40,000 should register at Basic Level. After completion of registration at Level 1, vendors can upgrade to level 2 registration at any time.

Registration for Air Transportation Companies: Air Transportation Companies interested in being considered for the provision of air transportation services to the United Nations must follow the instructions in the Technical and Operational Evaluation Criteria Section which can be downloaded and printed for your ease of reference here. Please also refer to the United Nations Aviation Standards for Peacekeeping and Humanitarian Air Transport Operations AVSTADS.

Evaluation of Applications: Each application will be evaluated by the UN Secretariat on the basis of compliance with the eligibility, completeness and quality of information provided, relevance of the goods and services, references experience, evidence of ability to perform, and the overall financial soundness of the vendor. Successful vendors will be notified of the completion of their registration by e-mail addressed from the UNGM registry.

Important Tips and Information

Selection of codes from the United Nations Standard Product and Services Code (UNSPSC): the UN Secretariat uses the UNSPSC codes to search suppliers for bidding opportunities. It is important for vendors to note that, they are limited to select up to seven (7) UNSPSC. The UN Secretariat will take in consideration ONLY the first seven (7) codes listed on the screen in your company`s application. Therefore, vendors are encouraged to prioritize and limit their selection of the UNSPSC codes to ensure that their "core" goods and/or services are fully represented.

Change of Company Status/Information: When the status of your company changes from the time of registration, you are required to update your company profile on UNGM by submitting the most current and valid copy of the document issued by our public authority that confirms said status without delay.

Invitations to tendering exercises: Submitting a completed application through UNGM does not mean that you will be automatically included in the Database. Registration will depend on the result of the evaluation. UNGM will attempt to include all registered vendors in vendor solicitations for each commodity category.

GSA Contracts: For companies in the USA, you are advised that the United Nations, under the Foreign Assistance Act of 1961, is eligible to receive full benefits under GSA Contracts where applicable.

Thank you for your interest in the United Nations Secretariat procurement activities.